TimePunch

The vacation calendar in TimePunch allows the maintenance of a personal vacation and absence calendar. Here you can view your own vacations and the vacations/absences of your team colleagues. Of course, everything is DSGVO-compliant and without insight into the reason for absence.

The same applies to the group calendar. In the group calendar, the employees of the teams, departments and branches can be called up centrally and checked for planned absences. Of course, the permissions of the respective user must be observed here as well.

All employees can apply for vacation, overtime reduction or special leave centrally in the calendar. Up to four different approval levels can be stored. Each approval level can have any number of approvers.

The leave workflow is controlled via mails. When a request is made, the approver receives an email from the applicant and can then approve or reject it via the software.

After approval, employees receive a confirmation mail. This contains an Outlook calendar entry that can be added directly to the applicant's Outlook calendar by double-clicking on it.

If a request has been approved and is then to be revoked, employees can submit a cancellation request. This must then also be approved by the stored approvers. Alternatively, HR management can cancel the leave at any time without a release process.

The self-service serves as a central element in TimePunch to strengthen the acceptance for time recording within the workforce. The individual bookings are visible for here per day. In the monthly overview, the start and end of the working time, the break and the logged working time are displayed. In addition, the development of the flexitime account and the resulting overtime and absences can be tracked and traced.

Employees are also given access to the digital personnel file and can thus view employment contracts, employee interviews or even pay slips digitally. In addition, they are proactively informed by e-mail when new documents are available in the personnel file.

In the TimePunch Cutter module, the frame and shift models are defined. This concerns the max. bookable working time per day, e.g. 10 hours as usual in Germany. In addition, mandatory breaks can be defined, e.g. after 6 hours or 9 hours. If employees forget to clock in for the mandatory break, the break taken is automatically extended to the minimum break length.

The frames or shift times are also important. Frame times can be defined here, between which employees are allowed to work. Before and after the end of the frame working time, punching times are not taken into account. If, for example, three frame times are stored for a day, TimePunch selects the correct frame time based on the actual booking. This makes it possible, among other things, to map shift models with early, mid and late shifts.

In many companies, rounding of the start and end time is also necessary. This makes it easier for employees to recalculate their pay slips. If desired, TimePunch can also handle the rounding of the start and end time for the employer.

But not only dynamic breaks after a certain working time, but also fixed breaks with start and end time can be stored in TimePunch. These breaks are then entered independently of the employees' individual bookings.

The attendance list allows supervisors or the personnel office to check which employees are currently actively working, have not yet logged in, or are prevented by vacation or illness.

Of course, the attendance list is DSGVO compliant. Only users with a management function are shown, for example, the reason for absence, illness or vacation. Employees who are only collegially connected do not see the reason for an absence, but only the status present or absent. This is again uncritical, since the pure status is also visible by physically passing by the colleague or also by the entry in the Outlook calendar.

The attendance list also has a print function that prints out the current status report including date and time. This makes it possible to prove beyond doubt whether employees were present in the office at a certain time or not.